City Notices

RFP Administration 2017 CDBG

Posted: Tue Oct 25 2016 9:32 AM

*Amendment applications due no later than November 18, 2016 by 4:00pm at 300 Pecan St. Blanco, TX 78606

 

RFP for Administration/Professional Services

 

The City of Blanco is seeking to enter into a professional services contract with a competent professional administration/management firm/consultant to assist the City in applying for a Texas Community Development Block Grant (TxCDBG) from the Texas Department of Agriculture – Office of Rural Affairs (TDA), and for managing grants awarded to the City from the Department of Agriculture as a result of said application.

 

  1. Scope of Work – The professional administration/management firm/consultant to be hired is to provide contract‑related management services to the City of Blanco, including but not limited to the following areas:

     

  • Grant Application preparation and submission;
  • Project Management
  • Financial Management
  • Environmental Review
  • Real Property Acquisition/ URA
  • Construction Management
  • Fair Housing/Equal Opportunity
  • Housing rehabilitation/affordable housing (if applicable)
  • Audit/Contract Close-out Assistance

     

              Please specify actual tasks to be performed under each of these categories. A copy of the project description for sewer system improvements is attached.

     

    II.       Statement of Qualifications ‑ The City is seeking to contract with a competent professional administration/management firm/consultant that has had experience in grants/contracts administration. Specifically, it is seeking those consultant(s) or firm(s) with the following qualifications:

  • Related experience in managing federally‑funded local public works construction projects
  • Related Experience / Background with specific project type
  • Certified Administrator of TxCDBG Program by TDA
  • Consultant/Firm is not debarred or suspended from the Excluded Parties List System (EPLS) in the System for Award Management (SAM).

     

              As such, please provide within your proposal a list of referrals from past local government clients, as well as resumes of all employees who will or may be assigned to provide technical assistance to the City on this project if your firm is awarded this management services contract.

     

    III.      Proposed Cost of Services ‑ Please provide your cost proposal to accomplish the scope of work by category outlined above and for any additional activities required. The proposed budget must include all costs that are necessary to successfully complete this project. Please note that the City of Blanco will not use lowest/best bid as the sole basis for entering into this contract.

     

              If the cost of proposed professional administration services will exceed $50,000, then profit (either % or actual cost) must be identified and negotiated as a separate element of the price of the contract. To comply, the bidder must disclose and certify in its proposal the percentage of profit being used.

     

    IV.      Evaluation Criteria ‑ The proposal received will be evaluated and ranked according to the following criteria:

     

 

 

Criteria

 

Maximum

Points

 

Experience

 

30

 

Work Performance

 

30

 

Capacity to Perform

 

20

 

Proposed Cost

 

20

 

 

 

 

 

                              Total

 

100

 

V.       Deadline for Submission ‑ The proposals received will be received no later than 4:00 pm on November 10th, 2016 at the following address: 300 Pecan Street, Blanco, TX 78606.